Quality records are intended to demonstrate conformance to specified requirements and effective operation of the quality system. Accordingly, these records fall into two categories which are filed separately.
Quality records may be in the form of hard copy or electronic media. Proper maintenance of quality records is an important aspect of a quality system. They should be stored in such a manner as to facilitate retrieval yet preventing unauthorized access. Hence, they should be suitably identified, indexed, secured against damage and deterioration, filed and placed under the control of a designated personnel.