Job Title: Office Assistant

Professional area: Admin Support
Contract type: Permanent
Professional level: Experienced
Location: 4th Floor Aicila Suites
Corner Gov. M. Cuenco Ave. and M.L. Quezon Ave.
Talamban, Cebu City

About Us:

J3 Trainers and Consultants Inc. (J3TCI) is a leading training company accredited by esteemed organizations such as the Occupational Safety and Health Center (OSHC) of the Department of Labor and Employment (DOLE) and the Professional Regulation Commission (PRC). Since our establishment in 2016 as an SEC-registered corporation, with our corporate office in Cagayan de Oro City, we have been dedicated to professionalizing management, technical, and worker skills while prioritizing safety across various industries including construction, mining, manufacturing, food, and services.

We are proud to be a Recognized Training Institution for Certified Energy Manager (CEM), Certified Energy Auditor (CEA), and GEMP, underscoring our commitment to excellence in energy management. Additionally, J3TCI operates as an Energy Service Company (ESCO), further solidifying our position as a leader in providing comprehensive training and consultancy services tailored to the energy sector’s needs.

Job Description:

We are currently seeking an Office Assistant to join our dynamic team in Cebu City. The Office Assistant will play a pivotal role in supporting the administrative functions of our office, ensuring smooth operations and efficient workflow.

Responsibilities:

  1. Assist participants in our Learning Management System (LMS), providing technical support and troubleshooting assistance as needed.
  2. Assist in day-to-day administrative tasks such as filing, data entry, and record keeping.
  3. Manage incoming and outgoing correspondence, including emails and phone calls.
  4. Coordinate with various departments to facilitate internal communication and workflow.
  5. Maintain office supplies inventory and place orders as necessary.
  6. Schedule appointments and meetings, and coordinate travel arrangements for staff.
  7. Assist in preparing documents, reports, and presentations as needed.
  8. Provide general support to visitors and clients, including answering inquiries and directing them to the appropriate personnel.
  9. Assist in organizing company events, workshops, and training sessions.
  10. Perform other duties as assigned to support the smooth operation of the office.

Requirements:

  1. High school diploma or equivalent; additional qualifications in Office Administration or related field is a plus.
  2. Proven experience as an Office Assistant or in a similar role is preferred.
  3. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  4. Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
  5. Strong communication and interpersonal skills.
  6. Attention to detail and accuracy in data entry and record keeping.
  7. Ability to work both independently and as part of a team in a fast-paced environment.
  8. Knowledge of office equipment and procedures.
  9. Flexibility to adapt to changing priorities and multitask efficiently.
  10. Previous experience in the training or consultancy industry is an advantage.

Why Join Us:

  • Opportunity to work with a reputable company in the training and consultancy industry.
  • Dynamic and collaborative work environment.
  • Competitive compensation package.
  • Opportunities for professional development and growth.

If you are a proactive and detail-oriented individual with a passion for administrative work, we encourage you to apply for the Office Assistant position at J3 Trainers and Consultants Inc. Join us in our mission to promote safety and excellence across various industries. Apply now by sending your resume and cover letter to [email address].

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